FY2023 Monthly Balancing with Cognito

FY25 Training Presentations:

• AP Training
• FAR Training
• Purchasing Training
• SAF Training 

* Activity Fund Important Training & Updates

* Monthly Balancing with Adobe DC 

Training Requests

Do you want additional training on a specific topic? Click here to complete the request form. The School Accounting team will follow up with resources or a day and time for training. 

Finance Team Pro Tips

(please submit Pro Tips to activityfunds@okcps.org)

* Saving most commonly used SAP Transaction to your Favorites (submitted by KPadilla)

* Check SAF Invoice Payment Status (submitted by AChampion)

* List of Acronyms used throughout the District (submitted by the Finance Department)

 Section I - Law, Policies, Regulations & Responsibilities

1) Principal / Custodian Responsibilities

2) School Finance Law Title 70 Section B(5)

3) SAF Policy C-08 & Regulation C-08 R1

4) FY25 Board Approved Cost Centers, Revenue, Expenditures, & Expenditures NOT Allowed

Section II - Process Instructions & Forms

1) Assets - Purchases >$5k 

2) Athletic Games

3) Fundraising

• Fundraisers - Candy, Popcorn, School Store, T-Shirts, Yearbooks, etc.
• Student Store Concession / TShirt Inventory and P&L 

4) Field Trips - Contact & Form

5) Lost Textbooks & Library Books

6) Purchasing

• P-Card
• P-Card Reconciliation 
• Purchasing - Quote, Purchase Requisition (PR), Goods Receipt (GR), Check

7) Receipts, Deposits and Fund Related Items

• Collections & Receipts 
• Courier Services
• FBCJ (SAP Recording Receipts and Correcting Entries)
• Fee & Tuition Collections
• NSF Checks
• Refund Requests 
• Vending Commissions

8) SAF Monthly Reporting 

9)  Ticket Sale Reconciliation