School Accounting

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    Student Activity Funds are funds or sub-accounts created for the sole purpose of separating money to be used for student activities from those in the general fund.

Contact Us

  • For any Activity Fund questions or assistance, please contact the Activity Funds Group at: activityfunds@okcps.org

    Frequently Asked Questions / Recent Training: Please see the School Resource Page

    Training for Incoming Financial/ES Principal/Administrative Secretaries
    Training sessions are scheduled for Tuesdays and Thursdays from 9:30 AM to 11:30 AM, in-person at Clara Luper

    A Google Calendar invite will be sent prior to each session.

    Important Deadlines

    1. SAF Monthly Report: Due no later than the 10th of each month but as early as the 1st.
    2. June 30: General Fund Reimbursements (Lost Textbooks etc.)
    3. August 24: Activity Fund Budgets Due
    4. September 1: Annual State Department of Education Financial Reporting (State Tape)
     

    Oklahoma Cost Accounting System (OCAS)

     

     

    Questions about Grants? Please click here.

Quick Links

  • District Requirements for Accepting Payments for Fundraising, Events, & Sales

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    Approved Ways to Collect Money: 
    • Cash & Checks must be receipted with a pre-numbered receipt book provided by the financial secretary and turned in to the finance office the same day they are received.
    • Certain Approved Vendors can accept payments on your behalf if approved during your submission.
    • MySchoolBucks/MSB Tickets is used for athletic & fine arts admissions, also student dues, fees, supply fees, and, any other items that can be added for families to purchase online with credit card or e-check. 
    Non-Approved Ways to Collect Money:
    • Personal Apps that send and receive funds into a personal account of any kind are prohibited (Zelle, Cash App, Venmo, etc)
    • Cashing Personal Checks or Storing Cash violates policy. Collecting checks payable to someone other than the school is not appropriate or allowed.
    • Unapproved vendors that provide a service or sell items or goods that administrators have not approved may not be used.
    Mishandling of funds carries severe consequences for the district, the school, and the individual. Following these practices will help protect you and our community.  Thank you for ensuring our schools stay in compliance with important district policies, state regulations, and legal requirements.
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