School Accounting

  • Student Activity Funds are funds or sub-accounts created for the sole purpose of separating money to be used for student activities from those in the general fund.

Contact Us

  • SAF Training for incoming Financial/ES Principal/Administrative Secretaries

    are held on Tuesdays (in person at Clara Luper) and Thursdays (via Google Meet) from 9:30 AM to 11:30 AM.

     A Google invite will be sent before the meeting.

    For any Activity Fund questions or assistance, please contact the Activity Funds Group at: activityfunds@okcps.org

    Frequently Asked Questions / Recent Training: Please see the School Resource Page

    Important Deadlines

    1. SAF Monthly Report: Due no later than the 10th of each month but as early as the 1st.
    2. June 30: General Fund Reimbursements (Lost Textbooks etc.)
    3. August 24: Activity Fund Budgets Due
    4. September 1: Annual State Department of Education Financial Reporting (State Tape)

    USDA Smart Snack in Schools: 

    All foods sold at school during the school day are required to meet USDA nutrition standards. The Smart Snacks in School regulation applies to foods sold a la carte, in the school store, vending machines, and any other venues where food is sold to students. They do not apply to off-site fundraisers or events that take place during non-school hours

    Fundraisers and Smart Snack Regulations Link:

      • Concession sales of 'food' during the school day (midnight until 30 mins after the school day) must comply with Smart Snack Regulations. 
      • Concession sales of raw food (Blue & Gold Sausage or cookie dough) can be sold anytime. 

    Smart Snack Product Calculator

    My School Bucks

    We are excited to offer MySchoolBucks®! This online payment service provides a quick and easy way to add money to your student’s meal account using a credit/debit card or electronic check. 

     Please see the site's financial secretary or principal for information. More information is on the School Resource Page.

    School Store & Online Payments – Giving – Cedars International Academy Schools

     

    Questions about Grants? Please click here.

Quick Links

  • District Requirements for Accepting Payments for Fundraising, Events, & Sales

    Posted by:
    Approved Ways to Collect Money: 
    • Cash & Checks must be receipted with a pre-numbered receipt book provided by the financial secretary and turned in to the finance office the same day they are received.
    • Certain Approved Vendors can accept payments on your behalf if approved during your submission.
    • MySchoolBucks/MSB Tickets is used for athletic & fine arts admissions, also student dues, fees, supply fees, and, any other items that can be added for families to purchase online with credit card or e-check. 
    Non-Approved Ways to Collect Money:
    • Personal Apps that send and receive funds into a personal account of any kind are prohibited (Zelle, Cash App, Venmo, etc)
    • Cashing Personal Checks or Storing Cash violates policy. Collecting checks payable to someone other than the school is not appropriate or allowed.
    • Unapproved vendors that provide a service or sell items or goods that administrators have not approved may not be used.
    Mishandling of funds carries severe consequences for the district, the school, and the individual. Following these practices will help protect you and our community.  Thank you for ensuring our schools stay in compliance with important district policies, state regulations, and legal requirements.
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