Sole Source

  • Quick Reference Guide:  Eligible vs. Not Eligible 

     

    Eligible for Sole Source

    • This vendor is the only vendor that can manufacturer or provide this specific product that meets the requirements.
    • This service provider is the only vendor that can provide the service needed during the time frame specified.
    • This consultancy is the only one with the unique mix of experience and knowledge/skill set that can provide the service needed in the timeframe.
    • This vendor is the only one who can provide maintenance services on this piece of equipment that they manufactured, no one else is certified to do so.

    VS 

     Not Eligible for Sole Source

    • I have worked with this vendor in the past and liked their work.
    • This vendor provides a great discount (price is never a justification for a sole source).
    • I was recommended to use this vendor by a fellow researcher.
    • A product that is made by one manufacturer but sold through many distributors.

     

    Penalties

     

    74 O.S. § 85.15 Strict Conformity - States in Part:

    ...‘violating any provision of this act, shall be deemed…. a misdemeanor…. fined not less than One Hundred Dollars ($100) nor more than Five Hundred Dollars ($500) or be imprisoned in the county jail not to exceed six (6) months or by both such fine and imprisonment.’

     

     Understanding the Process

    Click the link below to download the "Sole Source Justification Process" video prepared by Mr. Shannon Meeks, Chief Financial Officer, OKCPS.  

    Reviewing and understanding this information is required prior to completing and submitting a Sole Source Justification Form for approval. 

    Note: Clicking the link below will download the video to the bottom left corner of your screen. Continue by clicking the indicator in the bottom left corner to open and begin. 

    Sole Source Justification Process  

     

    Additional Resources

     

    Limitation of Use  

    To protect the employee and the District, and in recognition of their specific nature, Sole Source Authorizations may only be used for the purchase referenced.

     

    All Content Questions Should be Directed to:

    Marti Sawyer, mwsturm-sawyer@okcps.org - 405-587-1046

     

    All Form Questions Should be Directed to:  

    Barbara Banks, blbanks1@okcps.org - 405-587-0184

    Pro Tip! 

    • After opening the form by clicking the link below, take time to save the link to your Bookmarks as a future use time-saving measure.
    • Fully Approved Sole Source Justification Documentation generated by Cognito MUST be attached to the PR encumbering funds for the approved goods/services in lieu of quotes.

     

    Click here to open and begin the form.