Travel Work Flow
For a quick overview of the Travel process from beginning to end, click here to view the Travel Work Flow.
All travel shall meet the requirements of the OKCPS Board of Education G-39-RI Travel Expense Regulation.
At a Minimum of Thirty (30) Days in Advance Obtain Approval
At a minimum of THIRTY (30) DAYS in advance of the travel event and before any travel event arrangements can be made or confirmed, the Traveler must complete and obtain approval for the Professional Development and Travel Request Form (also see e-Signature Instructions for form completion) and Purchase Requisition (PR).
The Travel Agent and airline quotes are only guaranteed for 24 hours. (A buffer in the amount of $150.00 will be added to airfare to allow for any price increase during the PO process.) Quotes vary depending on the length of advance notice, therefore; completing travel documents as early as possible saves the District money!
Links for directions on all phases of the process:
Travel Forms (for best results, save a copy of the forms before completing)
- Expense Reimbursement
- Mileage Reimbursement
- Missing Receipt Affidavit Non-P-Card
- Missing Receipt Affidavit P-Card
- Professional Development and Travel Request Form
- Quick Link to GSA.Gov Per Diem Calculation
(Please check out the new mobile App available at the above link)
Let's go green!
Forms are in PDF format allowing users to complete forms and insert an eSignature without printing. For best results, save a copy of the forms to your computer before completing.
Tax Exempt Letters (by State)