The Purchasing Department operates as the exclusive authority to obligate the District for Goods and Services under Policy C-11. All purchases are reviewed for quality, quantity and kind of material to ensure compliance with the Board approved authorizations, Competitive Bidding Act and Board Policy. As required, the Purchasing Department will prepare RFQ (Requests for Quotation) or RFP (Requests for Proposals) for purchases in excess of $250,000 annual purchases. (Also See Regulation C-11-R1)
Orders, commitments or purchase requisitions (PR) by any other employee are not binding on the District and will result in the review by Management for the Illegal Purchase (IP) if the Purchase Order (PO) is not completed BEFORE receipt of the goods or services.
The Vendor Application Form is available by clicking Vendor Application Form. The W-9 form on the back MUST be provided also. Send completed forms to email@example.com. All requests are reviewed for contractor/employee classifications as well as in appropriate vendor/employee relations.
Vendors can also view all open Request for Quote (RFQ), Request for Proposal (RFP) and Invitation to Bid (ITB) on the Purchasing RFQ, RFP, and ITB page.
**Purchasing Beginning to End**
Let's go green!
Forms are in PDF format allowing users to complete forms and insert an eSignature without printing. For best results, save a copy of the forms to your computer before completing.
- How to Upload an Attachment to a PR
- ME2K Instruction for Open POs by Cost Center
- ME5A Display Purchase Requisitions
- OKCPS Technology Purchasing Guide
- P-Card Sign in / Sign Out Log
- P-Card Transaction Log
- Primary Vendor Information
- Purchasing Buyer Groups
- Vendor Application
- W-9 (2018) Must be completed and submitted with Vendor Application
- Vendor Corrective Action Form