Public Comments - Virtual BOE Meetings

  • Specific guidelines outlining the process for making public comments at OKCPS Board of Education meetings are posted on OKCPS Board agendas in the Public Comments Section, when public comments are to be incorporated in a board meeting.  The information provided below is based on "common practices" in the past / as an FYI.  Should any information below vary from information on public comments listed on a posted agenda, the information on posted agendas will always override information provided below.

    In light of COVID-19, OKCPS is trying a new process to allow public comments during our virtual Board meetings. 

    Students, parents, citizens, residents, employees, patrons, or any official representative of a recognized group of the District may address the Board at its virtual meetings, at the discretion of the Board Chairperson, through a written public comment of not more than 350 words or video/audio comment limited to 3 minutes. Multiple individuals who wish to address the same issue must designate a spokesperson.

    Per the Oklahoma Open Meeting Act, please know that the Board members are prohibited from responding to your comment and/or answering questions posed. Public comment is your opportunity to address the Board with your concern or comment.

    Public Comments Guidelines for Virtual Board Meetings:

    • Submissions are accepted until noon the day of the board meeting.
    • The first 10 submissions will be shared during the meeting, all others will be shared with the Board. All comments that meet guidelines will be attached to the meeting's minutes.
    • Video or audio comments should be limited to 3 minutes or less. 
    • Written comments should be limited to 350 words or less. 
    • Comments must reference an agenda item. 
    • These guidelines are subject to change for future Board meetings.

    Comments Regarding the Following Are Not Permitted:

    1. comments not related to a specific agenda item;
    2. an issue subject to collective bargaining;
    3. an issue in a pending lawsuit, complaint or investigation filed with an outside agency, wherein the school District, employee(s) or the Board is a party;
    4. a pending grievance;
    5. a pending complaint filed with the school District (any grievance or complaint should first be filed with District Administration prior to being submitted to the Board of Education);
    6. a complaint against individual employee(s);
    7. an employee disciplinary action, suspension, or termination;
    8. a pupil suspension or appeal which may ultimately reach the Board of Education;
    9. a solicitation for business for the District to buy a product or service; and,
    10. disparaging comments about any individual shall not be permitted.

    NOTE:

        A person who has publicly announced or filed as a candidate for public office may not make comments pertaining to their candidacy.

Virtual Meeting Public Comment Form

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Public Comments Procedures - In Person Meetings

  • Specific guidelines outlining the process for making public comments at OKCPS Board of Education meetings are posted on OKCPS Board agendas in the Public Comments Section, when public comments are to be incorporated in a board meeting.  The information provided below is based on "common practices" in the past / as an FYI.  Should any information below vary from information on public comments listed on a posted agenda, the information on posted agendas will always override information provided below.

    In order to maintain open lines of communication, the Board will provide time for public comments during this business meeting.  Public comments will be heard only during the designated Public Comments portion of the Agenda.

    Any person who is a student, parent, resident, employee, citizen, patron, stakeholder, or official representative of a recognized group or organization of this school district may address the Board for a maximum of three (3) minutes, when granted permission by the Board Chairperson.  Where several people and/or delegations wish to address the same subject, a spokesperson must be selected.  Unless otherwise provided for, Public Comments will only be allowed during periods specifically allotted for that purpose.  Citizens of the district, including delegations or individuals, have the right, and are encouraged, to attend meetings of the Board and to listen to and observe its deliberations, including through livestream media.  In the interest of orderly conduct of Board meetings, spontaneous discussion from the floor shall not be permitted.  The individual dignity of Board members, district employees, students, and all persons in attendance at Board meetings shall be respected; accordingly, no persons in attendance at Board meetings shall be subjected to abuse through these proceedings.

    Individuals are requested to seek resolution of specific problems at the school site or most appropriate central office level.  Persons are encouraged to write to the Board or the superintendent with general questions, concerns, suggestions or to obtain information about the district.  Each person will receive notice of the receipt of his or her written correspondence, which may include a response.

    Individuals who wish to address an agenda-related topic at a regularly scheduled business meeting are required to complete a Public Comments Sign-up Form before the Board meeting convenes.  An OKCPS staff member will be at a table in the foyer outside the meeting auditorium with Public Comment Sign-up Forms between 5:00 p.m. and 5:30 p.m. on the day of the meeting.  This is the only time forms may be submitted to request to make public comments at Board meetings.  Public comments must pertain to a topic listed on the agenda for the meeting when comments are made.

    To ensure the safety of all OKCPS patrons, board members, and staff in attendance at this meeting, we ask that you please stay home and submit your comment directly to OKCPS board members via email if you are exhibiting any of the following symptoms:

    • Fever or chills
    • Cough
    • Shortness of breath or difficulty breathing
    • Fatigue
    • Muscle or body aches
    • Headaches
    • New loss of taste or smell
    • Sore throat
    • Congestion or runny nose
    • Nausea or vomiting
    • Diarrhea

    In accordance with OKCPS guidelines, while making public comments all visitors are required to wear a fabric or disposable surgical-style face mask covering both nose and mouth at all times when inside OKCPS facilities. Please also do your best to observe social distancing by keeping at least six feet of distance between yourself and other patrons at all times while on district property. 

    All persons who speak at Board meetings are to meet all provisions of this policy.  School Board policies, state law and federal law have established separate and distinct procedures and forums for collective bargaining issues, and for the resolution of employee grievances, employee complaints, employee suspensions and terminations, complaints against individual employees, pupil suspensions and appeals, political campaigns, and litigation.  To avoid circumvention of those separate proceedings and ensure fairness to all parties concerned, no person will be allowed to speak regarding the following: (1) an issue subject to collective bargaining;  (2) an issue in a pending lawsuit, complaint or investigation filed with an outside agency, wherein the school district, employee(s) or the Board is party;  (3) a pending grievance;  (4) a pending  complaint filed with the school district;  (5) any grievance or complaint should first be filed with District Administration prior to being submitted to the Board of Education;  (6) a complaint against individual employee(s);  (7) an employee disciplinary action, suspension, or termination;  (8) a pupil suspension or appeal which may ultimately reach the Board of Education;  (9) a solicitation for business for the District to buy a product or service; and,  (10) disparaging comments about any individual, by name, shall not be permitted.

    Additionally, no person who has publicly announced or filed as a candidate for public office may speak during this session. The Board Chairperson may interrupt and terminate any presentation that is not in accordance with any of these criteria. Board members may not respond to speakers’ comments.