Enrollment Information & FAQs

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    Enrollment FAQ

    Q: What if persons bring students to enroll for whom they do not have any type of legal custody documentation?  
    A: Persons complete an affidavit if they have assumed primary care and custody for students.  Note the form includes information about the consequences of falsifying information about enrollment.

    Establish Care & Custody Residency by Affidavit-English 
    Establish Care & Custody Residency by Affidavit-Spanish
     

    Q: What if a parent/guardian brings students to enroll but they live with someone else and don’t have proof of residence?  
    A: If a family is living in a situation other than leasing or owning their own residence, the parent/guardian may complete a form to declare their current address to enroll their children. When families upload proofs of address in the name of anyone other than a parent/guardian, our office will ask them to complete this form to document the living situation.  If a family does not identify that they are living with a family member or friend, they may qualify under the protection of the federal McKinney-Vento laws and we rely on the HOPE (Homeless Department) to verify the living situation. 

    Establish Residency by Affidavit-English
    Establish Residency by Affidavit-Spanish
     

    Q: Guardianship other than court assignment - Is there a legal option for a parent to assign temporary guardianship to another adult without going through the court system?
    A: Oklahoma law allows for a parent to assign temporary guardianship to another adult by signing and having notarized a Temporary Guardianship Agreement SAMPLE, an example of the information and language for the agreement is available at the link. The agreement is valid for up to one year and parents may identify the details of the scope of the guardianship. Signatures of the parent and the person accepting guardianship must be notarized.  

    Q: Household Information Surveys, what do we do with these?
    A: With the move to Online Registration (OLR), families complete this information online.  If the parent/guardian completes a paper packet registration, the information must be added by the school office staff and the paper copy of the correct forms shared with the office as listed on the form.

    Q: Annual Permissions form, what do schools do with those forms?
    A: A: With the move to Online Registration (OLR), families complete this information online.  If the parent/guardian completes a paper packet registration, the information must be added by the school office staff on the permissions tab at Census > People > Permissions The paper copy of the form should be uploaded to student Person Documents.

    Q:  Who could potentially receive and what is considered “Student Directory Information?”
    A:  Certain information about district students is considered directory information and will be released to anyone who follows the procedures for requesting the information unless the parent or guardian objects to the release of the directory information about the student. For example, newspapers and media outlets may request the information in reporting about student activities, athletic teams may publish information about their athletes, or researchers may request data about students for research purposes. Parents or students who do not want this information released must submit a request in writing to the principal within 10 days of the time the handbook is issued to the student.

    The following student directory information may be released by any school official without violating FERPA or the Oklahoma Open Records Act (51 O.S. 24A.16):

    1. Student name and address
    2. Telephone number
    3. Date and place of birth
    4. Major field of study
    5. Participation in officially recognized activities and sports
    6. Weight and height of members of athletic teams
    7. Dates of attendance
    8. Degrees and awards received
    9. The public or private school most recently attended by the student
    10. Published pictures of students.