PR to PO Start-to-Finish Flow Chart
A Purchase Order (PO) MUST be issued prior to the actual purchase of and/or before any commitment can be made by the District. POs are generated AFTER a Purchase Requisition (PR) has been created and released by the appropriate Staff.
Below are steps to gathering information, keying the PR, PR Conversion to PO, entering the Goods Receipt (GR) after the goods/services are received, payment to the vendor and finally closing the PO.
If a PO isn't issued prior to the purchase, the purchase will be considered an Illegal Purchase and requires additional steps.
Before creating a PR, 4 elements are necessary:
- Vendor Verification
- Obtaining a Quote from the vendor
- Available Budget
- Creating a PR / PRAF
Each of these steps are outlined below. Take a minute to review each one and gather the information needed before proceeding.
