Classen PTSA
Board Meeting Minutes
January 11, 2006
President Shawn Abernathy called the meeting together by e-mail and postponed the reading of the minutes of the previous meeting until the next regular meeting.
The President asked Board members to note their acceptance or rejection of the following item by return e-mail: the attached financial report as of December 31, 2005, from Viva Beasley, Treasurer. No opposition was registered.
The Grant Committee Report was presented by Priscilla Allen, Co-Chair. She stated that we applied for the Laura Bush Foundation Grant for $5000 asking for books to support the social studies curriculum and history day projects. We will find if we will receive the grant at the end of May. Dr. Maxfield has asked the Committee Chairs to find monies/grants to pay for trainers, stipends for teachers and a book for each teacher for a book study on the book by Robert J. Marzano Classroom Instruction That Works: Research-Based Strategies for Increasing Student Achievement. Ten teachers went through the book study with Ms. Boudreau using this book. Dr Maxfield would like these teachers to be facilitators for other teachers doing the book study. A copy of the book is available in the library.
Priscilla stated that Jamsie Braud reported that the lab walk-through was completed to see what the labs need. Science Fair is Wednesday so after that we will be able to get more input. The Committee would like a parking lot for the school as well.
Kristi Warren, Chair of the Fundraising Committee, reported that Keli Segall has volunteered to be the Auction Chair and will need committee heads. Volunteers are welcome. Beth Croll has volunteered to head the food acquisition committee. A vice-chairman for the food committee is needed. Committee Chairs needed are Acquisitions, Decoration/Set-Up, Checkout and School Liaison for school projects and baskets for the auction.
Cass Hayes-Townsend, Chair of the Communications/Newsletters Committee, reported that she had received responses from her inquiry for the newsletter for dates to put on the school web calendar and one that is scheduled for the next newsletter.
Shawn Abernathy, President reported that she received a notice from the State PTA that our Authorization for Group Tax Exemption is due in the state office. She will follow up with the Treasurer and past Treasurer to clear the exception.
The next Board Meeting will be February 15, 2005, at 12:30 p.m., location to be announced. The General Meeting is Tuesday, January 17, 2006, at 6 p.m. The Guidance and Counseling Office will be giving a test interpretation program covering the 8th grade Explore, the 10th grade Plan, the 11th grade practice ACT and the PSAT tests.
The school directory is finished. The President extended thanks to the committee and Beth Croll for their hard work and the exceptional result.
Kristi Warren, Fundraising Chair, is following up on selecting a chair for the Classen SAS apparel fundraising activity. She also requested that members volunteer for the auction area in which they want to work before she sends the auction police to recruit members.
The President extended thanks and appreciation to Christi Savage for leading a successful student recruitment process, beginning with a clean up and fix-up of the property and planning a smooth process including maps, coordination of music, coffee and focused efforts. She also thanked Kristi Warren and other parents who showed up to help with this effort.
Shawn announced that we have a parent who has volunteered to turn her experience guiding her son through the IB process into some resources for all IB students and parents. If anyone is interested in helping with that process or beginning a similar process for VPA students, they are encouraged to let us know.
Dr. Maxfield reported that everyone did a great job with the tours and shadowing for prospective students. He met with the Site Improvement Team and did a 2nd quarter report, which was like the 1st quarter report. He met with his Cooperative Council for Student Leadership on which Paige Abernathy represents middle school and SIT, and they are planning a listening conference for Barrier exams for VPA majors. He is waiting on feedback from Judy Phillips on the last Strategic Planning meeting. He wished all a Happy New Year.
The President asked members to vote on two items and to reply to all with any discussion. Both items passed. The meeting was adjourned.