MINUTES OF CLASSEN PTSA EXECUTIVE BOARD
NOVEMBER 1, 2006
President Kristi Warren called the meeting to order at 12:10 p.m. in the Classen Museum. Secretary Pam Dowd presented the minutes of the previous meeting. Beth Croll moved they be approved as written. The motion was seconded and carried. Viva Beasley presented the Treasurer’s report. Our balance is $11,252.37, and we expect to make $4000 on the golf tournament. The income from the tournament was about $6885, with expenses of $1890 to the golf course, and $930 in t-shirt and bag expense. Viva announced that Jaci Rogers would conduct the annual audit on Friday at 1 p.m. in the conference room. We need two volunteers to serve on the audit committee with her. We also need to change banks and need to look at one near the school for convenience. She will research it and bring her findings to the next board meeting. Shawn Abernathy moved that the report be approved. The motion was seconded and carried.
Dr. Maxfield gave the Principal’s report. Our police officer is back to provide security. We are sharing him with Emerson. He is located at the front of the school during first lunch and is outside before and after school. Arrangements are being made to have someone at the front door all the time. We also have a new camera system online so sixteen locations can be monitored at one time. We are trying to get a computer for the front door monitor. Safe Schools may be able to provide wireless laptop. We will also check on getting a crossing guard. Volunteers will be solicited to watch the front door during second lunch if administrators are not available.
We have the results on the CS Mpact Survey, which will be presented at the next general meeting. One issue raised is the cafeteria, which we will examine. Some of the doors on lockers are being replaced which is helping with the locker shortage. We may get old lockers and parts to fix ours from closing schools. We are in the process of getting things fixed. A work order has been submitted to repair the bathroom stall doors.
Viva Beasley moved that we move the next general meeting from Tuesday as scheduled to Wednesday due to Election Day on Tuesday. The motion was seconded and carried. We will need to check on the program availability.
Kristi Warren presented the President’s Report and expressed thanks to Kelly and Beth for their work on the golf tournament fundraiser, which was a success. The date for the teacher and staff holiday luncheon was set for Wednesday, December 20, 2006. Shawn Abernathy will coordinate the volunteers. There will be no December Board meeting. It will be Monday, January 8, 2007, at noon in the Classen museum. The next general meeting will be Wednesday, November 8, 2006, at 6 p.m. in the Classen auditorium. The program will be the presentation of the CS Mpact survey with music provided by the Classen guitars.
Discussion was held regarding what could be done to help Martha Collar. We will check into what we can do to help. On Thursday, November 9, 2006, there will be a meeting at the Administration Building to discuss a new code of conduct for the Oklahoma City Schools. Jennie McCartney will be the new secretary in the counselor’s office. Leeann Brady has asked for a new chair for her. Shawn Abernathy moved that we spend up to $100 to purchase a chair. The motion was seconded and carried. Ken McFarland will be appointed parliamentarian per the bylaws. We need shelves in our new storeroom. We will need to allocate funds for shelving. We will research prices and present the information at the next board meeting.
Kelly Martin gave the membership report. We are at 550 members, up from 349 at this time last year.
Shawn Abernathy reported that tours and shadowing for prospective new students will begin on December 4th or 5th. Marguerite Russell will recruit volunteers to visit elementary schools for recruiting. Applications are available. There will be a clean up and fix up of the school before the tours begin. Funds will need to be allocated for donuts, coffee and flowers.
The meeting was adjourned.