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Time and Effort Reporting
Directions
DOWNLOADS
Time and Effort Form (Monthly Report Template)
Time and Effort Form (Semiannual Verification
Template)
In accordance with the Federal
Government’s Office of Management and Budget (OMB)
Circular A-87, Attachment B, 11.h. Oklahoma City
Public Schools is required to document time and
effort spent on Federally-funded activity. The
system is an “after-the-fact” process, under which
the distribution of salaries is supported by
activity reports as described below:
A. Time
and Effort Reporting Forms must reasonably reflect
the percentage distribution of efforts expended by
staff paid by Federal funds.
B. For
each Federally-funded grant, a Time and Effort
Reporting Form must be completed and signed by each
employee working on the project, regardless of
whether the employee is directly funded by the
program or provides services as an “in-kind match”,
and by the employee’s supervisor.
C. Time
and Effort Reporting Forms must be co-signed by a
principal or supervisor having firsthand knowledge
of the employee’s work related activities.
1. If
a form documents a school-based employee’s Time and
Effort, it must be co-signed by the school
principal.
2. If
a form documents a non-school based employee’s Time
and Effort, it must be co-signed by the employee’s
supervisor.
D. There
are two different Time and Effort Reporting Forms:
Monthly and Semi-annual.
1. The
Monthly
Time and Effort Reporting Form is for employees
whose efforts are applied to more than one
funding source, at least one of which is
Federally-funded. The
form must be signed as described in C., and
submitted by the 10th of each month to
the grant program administrator of the funding
source for each individual concerned (e.g., Title I,
NSF, IDEA, Gen Fund, etc).
2. The
Semi-annual
Time and Effort Reporting Form is for employees
whose efforts are applied 100% to a single
Federal fund source.
The form must be completed semi-annually, signed as
described in C., and submitted to the Grant
Compliance Management Office following the end of
each period.
E. All
Time and Effort Reporting Forms must be compared to
budgeted distributions in accordance with OMB
Circular A-87.
NOTE: To see the entire Federal
Regulation, view the information on Support of
Salaries and Wages (item 11-h) at the following
link:
http://www.whitehouse.gov/omb/circulars/a087b.html
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